A comprehensive
transformation initiative
The adoption of Antura represents a significant transformation for the
departments involved, focusing on structured project governance, enhanced support
for project managers, and a more effective balance between administration and
business development. This includes improved benefit tracking, standardized
workflows, and widespread adoption of best practices across municipal
departments.
A central component
of the project was the seamless integration of Antura with the municipality's
financial and HR systems. Additionally, Single Sign-On (SSO) has been
implemented to simplify user management. The tool now also supports document
management, project models, document templates, and governance documents, all
tailored to meet specific needs.
Focus on
core functionality in Antura
In the initial phase, the municipality has implemented several of Antura's key
features, including:
·User management and permissions to
ensure appropriate access levels.
·Project models and best practice projects
to promote uniform and efficient workflows.
·Document management and scheduling
to create structure and clarity in projects.
·Issue and risk management to
proactively address challenges.
·Status reporting and cost management
to support monitoring and budgeting.
·Time reporting for project resources
and exporting reported time to the financial system.
Strengthening
collaboration with external stakeholders
Another
crucial aspect of the implementation has been creating conditions for seamless
collaboration with external contractors and partners. During the intensive
implementation months, a login solution via Mobile BankID for external parties
was also developed. This has contributed to increased efficiency and improved
document quality. The result is not only better project management but also a
significant reduction in administration for external actors. Additionally, all
actions and tasks are now collected in a structured manner within Antura.
– With
Antura, we gain both structure and transparency in our projects. This means we
can monitor project results and achieve our benefit objectives in a completely
new way, says Anton
Wistberg, Lead Project Manager for the implementation at Ulricehamn
Municipality.
The
property operations have already started with Single Sign-On (SSO) and login
via Mobile BankID for external users. In conjunction with this, the outcome
integration was also completed and configured, and time reporting integrated so
that reported hours are automatically transferred to their financial system.
These
critical implementations were completed in under three months – an impressive
achievement considering the complexity of the requirements!
Next
Steps: Expanding Antura’s Capabilities
The next
phase of the implementation, set to begin during the year, includes additional
features such as resource management and benefit management.
– Our
goal is to implement the tool broadly across the organization, and we already
see opportunities to streamline other operations within the municipality, says Kajsa Leidek, Development Leader
at Ulricehamn Municipality.
Leadership
as a key success factor
Strong and clear leadership has proven to be a key component for the project's
success. By engaging all stakeholders, ensuring that new workflows are
integrated into daily operations, and integrating Antura with internal systems,
the municipality has laid the foundation for a sustainable transformation
journey. This has also strengthened the organization's ability to meet future
challenges with greater confidence and structure.
– Antura
is now a central component in our efforts to improve project management and
create long-term value. We're excited to keep evolving with the tool and
reaching new heights in our work, concludes Anton.
Antura extends
its gratitude to Ulricehamn Municipality for their trust and looks forward to supporting
both the property and urban development initiatives in their ongoing work.
– With
strong leadership support and a clear business focus, Ulricehamn Municipality
has already made remarkable progress in the implementation journey. It is truly
inspiring to witness the dedication and competence demonstrated by the entire
organization, says
David Spjuth, Senior Business Consultant and Project Manager at Antura.