Atea,
Sweden’s leading supplier of IT infrastructure, has been working with Antura
for a long time and is a priority sales channel of Antura’s product and services to public
sector in Sweden. Today,
Atea and Antura have around 40 customers together.
Since 2018,
Atea has also been using Antura Projects in its own project organization. It
all started when Atea was looking for a more cohesive overview of its project
portfolio. With three regional PMOs with different levels of maturity, an
unknown number of projects and several systems being used in tandem, it was
hard to keep track of the project portfolio in a consistent way. They already
had the PPS project model in place, but Atea needed a tool for more efficient management
of both project and portfolios. A growing focus on quality, efficiency and
customer satisfaction placed increasingly high demands on project delivery and
execution.
This led
Atea to start evaluating the leading PPM systems on the market and a pilot
study ultimately led to Antura Projects being recommended.
Clear objectives when introducing the new PPM
tool
Early on,
the PPM tool was identified as a strategically important element in developing
the business, and to emphasize this Atea decided to internally name the system
Atea Projects.
Atea’s four
main goals for their new PPM tool were as follows:
Improved
control and management
Support
in compliance with project models and processes
Experiences
and lessons learned
A
project portal for collaboration
During an
intensive implementation period, Atea maintained its focus on the
organization’s benefit goals: regional delivery projects and functionality for
project management, portfolio management, planning, reporting, risk management
and document management were prioritized.
Atea’s
implementation of Antura Projects starting with activating new tool functionalities
step-by-step, initially intended for small and medium-sized projects, proved to
be a highly successful approach, as users then perceived the transition to the
new system as far less overwhelming. Today more than 1,500 people work in the
system, several hundred of them external customers and subcontractors.
From the
outset, Atea regarded the new PPM tool implementation project as a business project
rather than an IT one. One important lesson was that a new tool does not
necessarily resolve all the challenges, but it can act as a catalyst and lead
to the right questions being asked.
Introducing
a new PPM tool broadly in an organization in such as short time is quite a
challenge. As well as changing working methods and training users, the
management also has to be consistently committed. Atea proved to be a role
model in this, and the implementation received the 2018 Best Implementation
Award, Private Sector at the Antura Day in Stockholm, which is Antura’s
annual customer event.